Human Resource & Payroll Management

Most companies can handle their payroll processes, however as businesses grow so does the demand on the payroll department. With increased number of employees and legislative changes impacting the performance of the payroll department, businesses are finding that they need a solution to help streamline their processes and tighten up their procedures.

One of the greatest challenges companies face is purchasing software best suited for their business, and replacing payroll software can be one of the most challenging. The responsibility for selecting and evaluating new payroll software packages often times falls on the Payroll or Human Resources department. Due to improper planning and time constraints, many companies find themselves scrambling to find a payroll software package at the last minute to satisfy the needs of the company without involving a tremendous learning curve.

Challenges

Hardworking employees expect reliability and 100% accuracy when it comes to their pay-checks. After all, this is what they live on. Not easy standards to match up to, especially when you consider all of the challenges that a HR department faces when it comes to accurate payroll calculations. The following are just some of the complex struggles a HR department can face without a compliant payroll software solution in place:

  1. Constant Change - From tax rates and formulas to regulation changes on the local, state and federal level, it can be difficult for HR departments to keep up. Not being up to speed interferes with accurate payroll calculations, and opens up possible non-compliance issues.
  2. Data Maintenance - Because variables can change constantly - sometimes even mid-pay cycle, HR departments must rely on manual processes in order to track reliable payroll information.With thousands of payroll rules, processes and sources to keep track of, these manual tracking processes are bound to turn up or create errors.
  3. Staff Requirements - Challenges also arise when dealing with manual assignment or re-assignment to new locations. Plus, the time it takes a HR department to stay up to date and compliant with rules and regulations as well as manually processing all of this information takes resources away from time they could be spending on higher-value work.
What we can offer

Payroll software is more than a database used to store payroll calculations. You are purchasing an application expected to do accurate tax calculations based on complex formulas, generate reports to be filed to federal, state and local taxation agencies, and produce reports to provide a cost breakdown for one of the largest expenses most companies incur. Due to the complexity of payroll, the purchasing of payroll software requires extreme attention to detail. The software must satisfy the company's particular needs now and in the future. This process can be time consuming and at times overwhelming.

The new payroll software should package integrate smoothly with the accounting system and other software packages you are currently using? It is rare there will be a conflict between two different software packages, but it is wise to run your other software packages after installing the new software to make sure everything will run smoothly. Some software packages make changes to your printer setup affecting the print out of reports and checks in other applications. Take the time to open and run other applications on the system prior to going live to reduce the risk of potential problems.

Solutions

zOrderHRM is a very simple, flexible and user-friendly Payroll Management software, that takes care of all your corporate requirements relating to accounting and management of employees' Payroll. zOrderHRM stores records of the employees, generates Pay-slips and Attendance Register and calculated all allowances and deductions and generates all Statutory and other important reports.

  1. User Defined Earnings & Deductions
  2. Leave & Attendance Management
  3. Loan & Advance Management
  4. Bank Transfer
  5. Reimbursement Management
  6. Arrears Calculation
  7. Other Payments
  8. PF Calculation & Reports
  9. ESI Calculation & Reports
  10. Professional Tax
  11. Income Tax Management
  12. Full & Final Settlement
  13. User Defined Reports
  14. Reporting
  15. Data Import (Masters, Salary & Leave Record)
  16. Other Add on Modules
  17. User Rights

Features

zOrderHRM offers a great flexibility in automating HR Operations which really helps the productivity of HR department. Exclusive features like Biometric machine integration, multiple and flexible shift-management, remote approval enhances the work-pattern of HR and Payroll department. Some of the salient features of the product is as under:

ATTENDANCE
  1. Seamless Integration with TNA Machines or Biometric Machines
  2. Option to Manual Entry of Attendance
  3. Shifts with settings of Shortleaves, HalfDay, Break etc
  4. CL, EL, LWP and Holidays
  5. Leave Application Entry
  6. Approval of Leave Applications
  7. Branch Late Opening Settlement
  8. Transfer
  9. Notice to the absent employees
PAYROLL
  1. Calculation of Monthly Salary from integrated attendance
  2. Printout of Salary Sheet, Payslips, Cash Vouchers and Bank Letter
  3. Consideration of PF, ESI and TDS
  4. Approval of Cash Salary Vouchers
  5. Loans and Advances entry and deduction from salary
  6. Approval of Loans and Advances
  7. Increment Proposal, Increment History and Increment Log
  8. Bonus Calculation
  9. Resignation Entry
  10. Approval of Resignation
  11. Full and Final Report
REPORTING
  1. Dynamic Employee Masters Reporting
  2. Dynamic Attendance Reporting
  3. Muster Roll Report
  4. Dynamic Leave Reporting
  5. Dynamic Loans/Advances Reporting
  6. Dynamic Salary Reporting
  7. Integrated Email Support
  8. Statutory Returns

FAQ

How does a business assess their requirements for HR and Payroll software?

The purchase of a new HR and Payroll software system should not be taken lightly; there are many factors that need to be taken into consideration to establish your requirements prior to making contact with potential suppliers. Sufficient planning at the start of your project and being clear on the requirements of your business from the onset will help to ensure that your project runs smoothly from start to finish.

What are the advantages of integrated HR and Payroll software?

There are many advantages to using integrated HR and Payroll software with a single database but perhaps the biggest advantages to your business will be time saved and increased efficiency due to the fact that you no longer have to duplicate information into standalone HR and Payroll systems. A single fully integrated HR and Payroll system will provide you with a single point of entry and the ability to view information immediately anywhere within the system, subject to the level of access which you have been granted.

Does HR Software integrates with TNA machine installed in my premises?

Yes, our integrated attendance mechanism directly attached to the TNA machine installations in your premises. However, it gets a little bit of RND for those machines if their SDK is not available.

Is there a limit to the size of the database?

There is no practical limit imposed on the size of the database, the only limits are restrictions implied by Microsoft SQL Server, therefore we have clients using zOrderHRM to hold tens of thousands of employee records with no reported problems.

What industry areas is the software used in?

zOrderHRM software is used in a wide range of public and private industry sectors, however zOrderHRM has particular knowledge of implementing HR and Payroll software solutions for organisations in the Retail, Manufacturing, Transport and Logistics, Charity/Not-for-Profit, Education and local authority sectors.

What training is required to use the software?

As with any software package, a certain degree of training is required to ensure that you get the maximum return on your investment. The amount of training that will be required to use zOrderHRM will be based on the number of modules you have purchased, how you intend to use the system and whether we have conducted any specialist configuration to meet your individual requirements.

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zOrder Technologies Pvt. Ltd.

804, Pearl Best Heights-1, Netaji Subhash Place, Pitampura, Delhi - 110034

Support : +91-11-42725278, 49059559

Sales Enquiry : +91 - 9999161269

  • info@zorder.in

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